About Atherstone Civic Society

Benefits of Membership

  • Visits to historic sites and places of interest
  • A programme of social events and lectures
  • Newsletters
  • Awareness of local planning matters

What we have achieved

  • We created a canalside garden beside the Coleshill Road Bridge(now maintained by the Canal and River Trust)
  • We restored and enhanced Bentley Pound, and placed interpretation board there and at Bentley Chapel
  • We’ve published guides and books, including Once Upon a Time in Atherstone; A Pleasantly Placed Town, Roman Mancetter, The Atherstone Town and Country Trails, and A Short guide to Roman Mancetter (revised 2016)
  • We surveyed the historic core of the town and researched the history of 192 buildings, funded by £30,000 from the Heritage Lottery Fund and Nationwide. The database can be searched online at www.ourwarwickshire.org.uk. (Under ‘Atherstone House Histories’)
  • We completed an EU Leader-funded project on Roman Mancetter, which culminated in a conference, at the University of Warwick, on Queen Boudica’s last battle.

  • We saved Atherstone’s Railway Station from being demolished.

 

Atherstone Civic Society was formed in 1990 to stimulate interest in and action for the improvement of the environment in Atherstone and its hinterland. It does this by: Seeking to influence development,by monitoring planning applications and responding to consultations from NWBC and HBBC. Promoting the study of the area’s history and issuing publications. Participating in North Warwickshire’s Heritage Forum and tourism initiatives. Publicising the area’s Roman history by holding events and erecting information boards around Mancetter. Working with the Friends of Atherstone Heritage to celebrate the area’s architecture, landscape and history,and to attract visitors. Joining with other civic societies within the region through the West Midlands Amenity Societies Association (WMASA),and nationally through Civic Voice. Arranging lectures and visits to learn more about local and national heritage.


CONSTITUTION

NAME

The name of the Society shall be The Atherstone Civic Society.

AREA OF BENEFIT

The Society is established for the public benefit for the following purposes in the area comprising the town of Atherstone and District.

  1. To promote high standards of planning and architecture in or affecting the area of Atherstone and District.
  2. To educate the public in the geography, history, natural history and archaeology architecture of the area of benefit.
  3. To secure the preservation protection development and improvement of features of historic or public interest in the area of benefit.

Purposes

In furtherance of the said purposes but not otherwise the Society through its Executive Committee shall have the following powers:

  • To promote civic pride in the area of benefit.
  • To promote research into subjects directly connected with the object of the Society and to publish the results of any such research.
  • To act as a coordinating body and to co-operate with the local authorities, planning committees, and all other statutory authorities, voluntary organisations, charities and persons having aims similar to those of the Society.
  • To promote or assist in promoting activities of a charitable nature throughout the area of benefit.
  • To raise funds and to invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise; provided that the Society shall not undertake any permanent trading activities in raising funds for its primary purpose.
  • To publish papers, reports and other literature.
  • To make surveys and prepare maps and plans and collect information in relation to any place, erection or building of beauty, historic or community interest within the area of benefit.
  • To hold meetings, lectures and exhibitions.
  • To educate public opinion and give advice and information.
  • To acquire, by purchase, gift or otherwise, property whether subject to any special trust or not.
  • Subject to such consents as may be required by law, to borrow or raise money for the purposes of the Society on such terms and on such security as the Executive Committee shall think fit, but so that the liability of individual members of the Society shall in no case  extend beyond the amount of their respective annual subscriptions.
  • To do all such other lawful things as are necessary for the attainment of the said purposes.

MEMBERSHIP

Membership shall be open to all who are interested in actively furthering the purposes of the Society. No member shall have power to vote at any meeting of the Society if his or her subscription is in arrears at the time. Those aged less than 18 years at the time their subscription is due; and shall not be entitled to vote at any meeting of the Corporate members shall be such societies, associations, educational institutions or businesses as are interested in actively furthering the purposes of the Society.

A corporate member shall appoint a representative to vote on its behalf at all meetings but before such representative exercises his or her right to vote the corporate member shall give particulars in writing to the Honorary Secretary of such representative.

SUBSCRIPTIONS

The subscription of a member joining the Society in the three months preceding October 1st in any year shall be regarded as covering membership for the Society’s year commencing on October 1st following the date of joining the Society.

The subscription shall be:

  • Adult members per annum                                 £10
  • Members under the age of 18 per annum          £5
  • Corporate members per annum                         £25

Or such other reasonable sum as the Executive Committee shall determine from time to time, and it shall be payable on or before 1st October each year.  Membership shall lapse if the subscription is unpaid  60 days after it is due.

 

MEETINGS

An Annual General Meeting shall be held in April of each year to receive the Executive Committee’s report and inspected accounts and to elect Officers and Members of the Committee. The Committee shall decide when ordinary meetings of the Society shall be held.

Special General Meetings of the Society shall be held at the written request of fifteen or more members whose subscriptions are fully paid-up.

Fifteen members personally present shall constitute a quorum for a Meeting of the Society.

The Committee shall give at least 7 days’ notice to all members of all Meetings of the Society.

OFFICERS

Nominations for the election of Officers shall be made in writing to the Honorary Secretary at least 14 days before the Annual General Meeting. Such nominations shall be supported by a seconder and the consent of the proposed nominee must first have been obtained. The elections of Officers shall be completed prior to the election of further Committee members. Nominees for election as Officers or Committee members shall declare at the Annual General Meeting at which their election is to be considered any financial or professional interest known or likely to be of concern to the Society.

The Officers of the Society shall consist of:‐

  • Chairman
  • Vice Chairman
  • Honorary Secretary (shared)
  • Honorary Treasurer

All of whom shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting. A President and Vice-Presidents may also be elected at a General Meeting of the Society, for periods to be decided at such a meeting. The Executive Committee shall have the power to fill casual vacancies occurring among the Officers of the Society. Shared honorary secretary post…

THE EXECUTIVE COMMITTEE

The Executive Committee shall be responsible for the management and administration of the Society. The Executive Committee shall consist of the Officers and not less than eight and not more than twelve other members. The Committee shall have power to co-opt further members (who shall attend in an advisory and non-voting capacity).

In the event of an equality in the votes cast, the Chairperson shall have a second or casting vote. Nominations for election to the Executive Committee shall be made in writing to the Honorary Secretary at least 14 days before the Annual General Meeting. They must be supported by a seconder and the consent of the proposed nominee must first have been obtained. If the nominations exceed the number of vacancies, a ballot shall take place in such manner as shall be determined. Members of the Executive Committee shall be elected annually at the Annual General Meeting of the Society, and out going members may be re-elected. The Executive Committee shall meet not less than six times a year at intervals of not more than two months and the Honorary Secretary shall give all members not less than seven days’ notice of each meeting. The shall be at least one third of the members of the Executive Committee. The Executive Committee shall have the power to fill up to three casual vacancies occurring among the members of the Executive Committee between General Meetings.

SUB COMMITTEES

The Executive Committee may constitute such sub-committees from time to time as shall be considered necessary for such purposes as shall be thought fit. The Chairman and Secretary of each sub-committee shall be appointed by the Executive Committee and all actions and proceedings of each sub-committee shall be reported to and be confirmed by the Executive Committee as soon as possible. Members of the Executive Committee may be members of any sub-committee and membership of a sub-committee shall be no bar to appoint to the Executive Committee. Sub‐Committees shall be subordinate to and may be regulated or dissolved by the Executive Committee.

DECLARATION OF INTEREST

It shall be the duty of every member who is in any way directly or indirectly interested financially or professionally in any item discussed at any meeting of the Society (including any meeting of any Committee or Sub-Committee) at which he or she may be present to declare such interest and he or she shall not discuss such item (except by invitation of the Chairman) or vote thereon.

EXPENSES OF ADMINISTRATION AND APPLICATIONS OF FUNDS

The Executive Committee shall, out of the funds of the Society, pay all proper expenses of administration and management of the Society. After the payment of the administration and management expenses and the setting aside to reserve of such sums as may be deemed expedient, the remaining funds of the Society shall be applied by the Executive Committee in furtherance of the purposes of the Society.

INVESTMENT

All moneys at any time belonging to the Society and not required for immediate application for its purposes may be invested by the Executive Committee in or upon such investment, securities or property as it may think fit, subject nevertheless to such authority, approval or consent as may by required by law as may for the time being be required by law or by the special trusts affecting any property in the hands of the Executive

AMENDMENTS

The Constitution may be amended by a two-thirds majority of members present at an Annual General Meeting or Special General Meeting of the Society, provided that 28 days’ notice of the proposed amendment has been given to members.

NOTICES

Any notice required to be given by this Constitution shall be deemed to be duly given if left at or sent by electronic mail, prepaid post addressed to the address of that member last notified to the Secretary.

WINDING UP

The Society may be dissolved by a two thirds majority of members voting at an Annual General Meeting or Special General Meeting of the Society confirmed by a simple majority of members voting at a further Special General Meeting held not less than 14 days after the previous Meeting. If a motion for the dissolution of the Society is to be proposed at an Annual General Meeting or a Special Meeting this motion shall be referred to specifically when notice of the Meeting is given. In the event of the dissolution of the Society the available funds of the Society shall be transferred to such one or more charitable institutions having objects similar or reasonably similar to those herein before declared as shall be chosen by the Executive Committee and approved by the Meeting of the Society at which the decision to dissolve the Society is confirmed. On dissolution the minute books and other records of the Society shall be deposited with the Civic Voice.

Revised draft 26 June 2018

 

SJ  September 2018